Google Drive Search in Spanning Backup for Google Apps


Google Drive Restore Made Easy with Advanced Search Capabilties

As the saying goes, “Backup is nothing without restore.” With that in mind, we’ve really tried to focus on making the process of restoring lost data as easy and as painless as possible, which is why we’ve launched our new search function for Google Drive. Let’s take a look at how it works.

If you know where the file or folder is located, you can navigate to it using the same navigational structure that you would use in Google Drive. Once you’ve located the file, we show you all of its metadata, including who it’s shared with. If I click on the Versions icon next to this file, I’ll get a list of previous versions that I can either restore or export. The display defaults to showing you modified versions of the document, which is useful if you’re looking for the version that was backed up before the current version.

If you’re not sure when the document was last changed, but you know the last time you looked at it that it was okay, you can take a look at all of the backed up versions, navigate to the appropriate point, and restore from there. If you’re not sure where a document is or was located, or which date is the correct one, you can search for the file or folder name here in this search bar, which might be really useful, for example, if someone who was sharing one of your documents accidentally deletes it.

When I first do my search, it’s only looking in the current backup. If I click ‘Search All Backups’, it will find any backed up versions in all locations and across all dates, even if the file has since been deleted. Once you’ve located the file or folder you’re looking for, you can restore it back to Google Drive with the same settings intact including the sharing settings, or you can export the file. You’ll also notice that you can see the file path which is useful if you didn’t know exactly where the file was stored in the first place.

The first step to restoring lost data is to find it, and we’ve tried to give you more tools to do that here. Thanks for watching, and if you have any additional questions, please email us at info@spanning.com.