7 tips for making the most of Office 365 for enterprise

When you implement a cloud solution like Office 365 into your enterprise, you are taking a powerful step towards enhanced productivity, efficiency, and accessibility. But, with new features being added all the time, it’s difficult to keep track of all the awesome tools at your disposal.

In this article, you’ll find seven tips for making the most of Office 365 for your enterprise!

Tip 1: Collaborate with multiple people in one unified place

The staff within your enterprise won’t always be in the same place, but they may still need to collaborate with one another. With Office 365, co-workers can collaborate seamlessly with a real-time co-authoring feature.

Within Office Web Apps, colleagues can contribute to, and edit, documents in browser based versions of Microsoft Word, PowerPoint, and Excel. This is a great feature because everyone working on the document can see the changes happening in real-time.

Office Web Apps are a completely free feature within Office 365. Click here to learn more.

Tip 2: Visit the training portal to improve the ease-of-use

The Office 365 training and tutorials portal is a goldmine of useful tips and easy-to-understand training resources to help you get the best from the software.

There are resources to help you and your colleagues optimize your use of apps such as OneNote and Publisher, as well as tools to teach you how to use Office 365 on any device.

In this free support portal, you’ll find videos and webinars, as well as written manuals, to improve ease-of-use for you and your employees.

Tip 3: Make use of multiple features to improve the productivity of your Enterprise

Office 365 has many features committed to improving productivity as part of a new mission outlined by CEO Satya Nadella to ‘reinvent productivity’. One such innovation is Microsoft Sway, an app that makes it easy to create an engaging presentation across any device. A wide variety of sources can be searched directly in the app, including Facebook, Twitter, and YouTube. You simply find what you want, and drag and drop it into Sway.

Another feature that improves productivity is OneNote. OneNote is useful for taking notes and planning projects. It can also be synced with Outlook so that your tasks can be viewed and tracked in Outlook – and you can even set up reminders to make sure you never miss a deadline.

Be sure you also check out the Clutter app. Clutter learns from your actions to determine which emails are important to you and which are clutter. The emails that are considered clutter go to your clutter folder, so they’re still there if you ever need them, but your inbox remains “decluttered”.

Tip 4: Work together seamlessly with Skype Document Chat

Skype Document Chat enhances the real-time co-authoring feature within Office Web Apps. It enables you to chat with your co-workers while reviewing and/or editing the document. You can even continue the conversation via Skype after exiting the document, so you can stay in touch with colleagues who are still making changes.

Tip 5: Use OneDrive to access both your cloud drives via your Android device

OneDrive is an app developed by Microsoft for Android devices. The OneDrive app lets you keep everything from your work and personal life in one, secure place. So, you can access two clouds (OneDrive and OneDrive for business) from one app. You can browse, share, and delete files directly within the app. Check out the video below to find out more:

Tip 6: Uptime is covered, so don’t worry about reliability!

When you migrate to Office 365, your entire office is practically in the cloud, so it’s a good thing Microsoft’s service is reliable.

Microsoft’s Service Level Agreement (SLA) promises 99.9% scheduled uptime, and, with multiple, worldwide data centers and high levels of redundancy, you can rest assured that availability is unlikely to be a problem.

Tip 7: Implement a third-party backup solution to protect Office 365 from data loss

Microsoft talks a lot about redundancy and data backups – and it’s true that it’s highly unlikely for you to lose data as a result of any Microsoft-related emergencies or data center issues. But, surprisingly, the vast majority of data loss has nothing to do with anything that happens on Microsoft’s end of the equation Most data loss happens on the user’s side (that’s your side) as a result of human error – like when an employee accidentally deletes a file – or through malicious intent, like hacking or disgruntled employee activity.

The truth is that, once data is automatically or manually purged from your recycle bin, that data is gone, leaving your business vulnerable to non-compliance and lapses in productivity, not to mention profit loss. That’s why it’s absolutely essential that you implement a third-party backup solution.

Make the most of Office 365 with Spanning

Implementing Office 365 is a bold step towards a new way of working. Your employees are increasingly working outside the office, outside office hours, and on a plethora of mobile devices; Office 365 lets you harness these changes to make a positive impact on your business. It gives your employees the power to collaborate and work together, around the world, on a platform that even total beginners can use without too much fuss.

Shouldn’t you protect your newfound productivity and innovation with a backup and restore solution that will give you the confidence to fully embrace Office 365? Spanning Backup can help you easily search for and recover missing data in just a few clicks, while keeping your company in compliance with constantly evolving standards surrounding data management in the cloud.