Spanning Examines Risk of Data Loss in Google Workspace for Education

AUSTIN, Texas–(BUSINESS WIRE) – Spanning Cloud Apps, the most trusted provider of data backup and recovery for cloud applications, has released its latest eBook: “Highlighting Data Protection: Preventing Data Loss in Google Workspace for Education”. This free resource is designed to help the education community understand the importance of having an automated, secure backup and recovery solution in place to minimize risk of data loss in Google Workspace. The eBook provides “moment of truth” stories from K-12 and higher education institutions, along with insights on the data protection limitations of Google Workspace. Additionally, it offers tips for choosing the right solution to meet each school’s unique needs.

While millions rely on the collaboration and cost benefits that Google Workspace for Education provides, many schools are surprised to learn that important files cannot be restored if data loss is a result of a user error, rather than a Google-wide issue, such as an outage, for example. Without a backup plan, data stored in Google Drive, Sites, Calendar, Contacts and Gmail may be permanently lost if files are accidently deleted, errors occur while migrating to a new device or a colleague overwrites work on a communally-shared file.

“With world class students and faculty, our IT department is tasked with ensuring the protection and availability of The Smith School’s data in order to maintain the high standards the school is known for,” said Chris Gleeson, Manager of Messaging and Collaboration, Robert H. Smith School of Business at the University of Maryland. “Implementing a data protection solution provided us with the assurance that we can protect both the data and processes we have developed over the years.”

As described in the eBook, the four most common types of data protection vulnerabilities in Google Workspace for Education are:

  • Human error: The cause of almost 30 percent of all data loss, according to software company Protect Data’s research and the Boston Computing Network, human error most often occurs when users are rushed, tired or confused about the specific functionality of a feature.
  • Hackers and malicious insiders: Not only can hackers use code-cracking algorithms and brute force attacks to acquire passwords, but they can also access data en route to storage if it is not fully encrypted.
  • Sync errors: In the age of multiple devices and accounts, users updating their smartphones, syncing various devices with their Google account or trying to make custom adjustments are more susceptible to data loss.
  • Mistakes in collaboration: Although this is one of the best aspects about the Google Workspace platform, it is also the cause of data loss due to misunderstandings, mistakes and miscommunications amongst users with access to the same files at once.

In addition to the peace of mind that comes from knowing critical data is safe in the cloud, a sophisticated backup and recovery solution can also help schools comply with regulations around data storage, retention, security and accessibility.

“With our new eBook, we hope that schools are inspired to implement a solution that allows teachers and students to continue exploring new heights of learning in the cloud,” said Melanie Sommer, VP of Marketing at Spanning. “Armed with this insight, schools will have the opportunity to achieve the peace of mind that comes from knowing their data is safe in the cloud, without worrying that their hard work may be lost forever if an accident occurs.”

If interested in learning about Spanning Backup for Google Workspace, visit www.spanning.com/EDU.

About Spanning Cloud Apps, Inc.
Headquartered in Austin, Texas, Spanning was created with a singular purpose – to help companies protect and manage their information in the cloud. The company provides powerful, reliable, enterprise-class data protection for Google Workspace and Salesforce.com.

The top-rated backup solution on the Google Workspace Marketplace, Spanning Backup is the most reliable and respected cloud-to-cloud backup solution for IT decision-makers. Try Spanning Backup with a 14-day free trial or request a demo.

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