Complete Google
Workspace Backup

Protect your valuable Google Workspace (formerly G Suite) data with a secure, streamlined, and affordable backup and restore solution. Get automated, enterprise-class protection of your Gmail, Google Drive, Shared (Team) Drives, Calendars, and Contacts data. 

Trusted by more than 2.4 million users.

Ensure Google Workspace
Data Security and Availability

Get peace of mind and minimize data loss worries with a dependable, robust Google Workspace backup tool. Spanning combines comprehensive data protection, simplified backup automation, efficient recovery capabilities, and extensive security measures for complete data protection.

Comprehensively Protect Data

Protect all the essential applications within your Google Workspace account. This includes Gmail, Google Drive, Shared Drives (Team Drives), Calendars, and Contacts. You can rest assured knowing all of your organization’s critical Google Workspace data is fully backed up and protected.

Experience Simplified Backup

Eliminate the hassle of a lengthy, manual backup process. Automated backups with Spanning allow administrators to focus on other core responsibilities to help move the business forward. Daily backups run autonomously behind the scenes to help ensure maximum protection of your data.

Recover Effectively, In Minutes

Spanning provides you with versatile recovery capabilities and speedy restore of Google Workspace data. Advanced functionalities like granular restore and point-in-time restore allow admins and end users to quickly locate and recover data. Restore the data you need, when you need it.

Meet Data Compliance Requirements

Be sure your data stays secure. Spanning utilizes data protection best practices such as access control, data encryption, and intrusion detection to promote maximum security. The solution is certified compliant with a long list of standards and regulations, including SSAE16, HIPAA and GDPR.

Why Backup Google Workspace?

Data loss and corruption represent major challenges in the modern IT environment. SaaS applications like Google Workspace are frequently the target of cyber threats and research indicates that the prevalence, complexity, and associated expenses of these threats will continue to rise in the years ahead. If that’s not enough, data is also subject to compromise through inadvertent or deliberate actions such as human error or malicious deletion.

When it comes to Google Workspace data (and cloud data in general), is “your data, your responsibility.” Google’s Shared Responsibility Model dictates that you (the customer) bear the responsibility for “your access controls and the data that you choose to store in the application.” This means that at the end of the day, the protection of Google Workspace data is squarely on the shoulders of your organization.

Designed to Streamline Google Workspace Backup and Recovery

Spanning Backup for Google Workspace was purpose-built to simplify the backup and recovery process. The solution comes with robust features and functionalities that may be used by both administrators and end-users. Google Workspace backup software has never been easier to use.

Automated Daily Backups

Spanning runs quietly on its own to provide recurring backup for your organization’s Google Workspace data. Following an initial full backup, new and/or altered content is auto-discovered and backed up as part of a daily, incremental backup process. Fully automated, no input necessary.

Unlimited On-Demand Backups

In addition to daily, automated backups, Spanning gives you the flexibility to run manual backups at any time. These can be customized to meet your specific needs and there is no limit on the number of backups you may perform. As such, you are free to create as many backup points as you like.

Infinite Backup Retention

Backup and safeguard your data without the worry of expiration or additional charges. Spanning offers organizations unlimited backup versions and uncapped retention to ensure that your critical Google Workspace data is continuously backed up and readily recoverable at all times.

Search-Based, Granular Restore

Spanning enables efficient search of Google Workspace backups to locate specific data and offers a range of restore options. Upon locating the data you need, you have the flexibility to restore files with desired granularity for precise recovery. Find and restore what you need, when you need it.

Point-In-Time Restore

Daily, automated backups and unlimited on-demand backups will supply your organization with an excess of historical Google Workspace snapshots. If data is lost or altered, you will be able to locate backup data from the last known good state and restore it directly back into your domain.

Self-Restore for End Users

Minimize the burden on admins by empowering your end users with Spanning’s self-service restoration capabilities. Licensed users may be permitted to restore their own files, folders, and content. With zero IT intervention, restores can be accomplished quickly to ensure maximum productivity.

Extensive Admin Capabilities

Take control with an intuitive management portal. Licenses can be managed at individual and organizational levels, including options to designate super-admins or help desk admins for granular control. Admins may also customize backup settings and perform cross-user restores if necessary.

Anytime, Anywhere Mobile Access

Spanning was built to serve the nature of today’s on-the-go workforce and mobile-first, cloud-first mentality. The platform is designed with a mobile-friendly user interface to enable Google Workspace restores at anytime, anywhere. All you need is a connected desktop, tablet, or mobile device.

Status Monitoring & Alerts

Administrators have complete visibility into the status of their backups and are alerted to any problems so that they can be corrected quickly. Furthermore, an immutable audit log shows a full view of activity history so admins can see how others have used the application across their domain.

Trusted Security and Certified Privacy to Meet Data Compliance

Spanning Backup for Google Workspace delivers trustworthy data protection. Multi-layered security protects your critical data from compromise and keeps you compliant with an extensive list of third-party standards and regulations. Here are some key measures Spanning takes to uphold the integrity, security, and availability of your Google Workspace data:

High Availability

99.9% uptime SLA (service level agreement)

Data Encryption

128-bit SSL in transit and 256-bit AES at rest

Global Data Centers

AWS data centers located in the U.S., Canada, EU, UK, and APAC regions

Access Control

Production server access is granted only to named Spanning employees who have specific operational requirements

Intrusion Detection

Active guard with log analysis, file integrity checking, policy monitoring, rootkit detection, real-time alerting and active response

Credential Protection

Optional Dark Web Monitoring alerts of compromised accounts and credentials/p>

Compliance Certifications

HIPAA, GDPR, ISO 27001, SOC 2 Type II (SSAE 16 & ISAE 3402), SAS-70 Type II, US-EU Privacy Shield, BBB EU Privacy Shield, and Swiss-US Privacy Shield

Get Total Protection with a Robust Google Workspace Backup Solution

Dependence on workplace collaboration and communications platforms will continue to rise as workforces grow more dispersed. The ability to access and edit data from remote locations and mobile devices is more critical than ever before. However, data within these tools is also made more susceptible to compromise.

Spanning Backup for Google Workspace offers a comprehensive solution, ensuring the seamless backup and recovery of data within Gmail, Google Drive (including Shared Drives), Calendars, and Contacts. With no limits on retention, you can have confidence in the protection of your mission-critical Google Workspace data.


Gmail for Business is a cloud-based email service within Google Workspace that allows you to send and receive email communications. Spanning performs backups of Gmail contents to ensure these work communications are protected.

Google Drive & Shared Drives

Google Drive is an online file storage and synchronization service for individuals. Shared Drives are similar, but are used and owned by teams. Spanning backs up all data stored in these drives to promote unhindered collaboration.

Google Calendar

Google Calendar is a time-management service used to organize your schedule and coordinate events with others. Spanning conducts backup of Calendar data to be certain that your meetings and important activities are never forgotten.

Google Contacts

Google Contacts is a contact management service that allows you to store and organize important contact information. Spanning backs up your contact data to preserve records of the people you communicate and do business with.

Why Choose Spanning for Google Workspace Protection?

“Spanning is the best tool on the market for the price, performance and features. We have selected Spanning for the last four years based on all our criteria.”

“The biggest benefit Spanning has brought to us as an organization is a reduction in overall stress around backup. It simply works – every time.”

“Users are able to self-recover with Spanning Backup meaning less IT Staff time is required to support these actions.”

Aaron Kitto, National IT Manager, Core Education

“We chose Spanning backup primarily for the ease of integration and use. It was very much a one-time setup for ongoing peace-of-mind.”

“Working with Spanning has been incredibly easy. It’s one of the tools that requires the least amount of our time in return for the value it adds. It runs along in the background without being too needy.”

“With Spanning Backup, we can sleep easy, knowing that in the worst-case scenario, we can quickly recover business-critical data even if we somehow lost it from our main accounts. It’ll pay its biggest dividends at the most stressful moments in the future.”

Will Critchlow, Founder and CEO, Distilled

“I recommend Spanning because it requires little time to set up, little time to monitor and provides a lot of value.”

“As a one-person IT team, it’s important to me that I can access Spanning Backup wherever I am, and that it’s easy for non-IT employees to use.”

“When it comes to backup, there’s no question you have to do it. So, the only question is how you do it, and for that, I strongly recommend Spanning.”

Geordan Liban, Systems Administrator, The Animal Foundation

Learn More About Google Workspace Backup

Browse the following Spanning resources for in-depth information on the Google Workspace data protection landscape.

Spanning Google Workspace Security and Data Protection

Learn about common threats, the security and data protection features included in each edition of Google Workspace, and how to enhance the security of your domain to better protect your Google Workspace data.

Best Practices for Google Workspace Business Continuity

Familiarize with who’s accountable for security and data protection under the Shared Responsibility Model, challenges and expenses linked to data loss, and optimal strategies for upholding Google Workspace business continuity.

Spanning Backup for Google Workspace Evaluation Criteria

Study this checklist to compare key product features worth considering when evaluating the various backup solutions for Google Workspace. See for yourself how Spanning Backup stacks up against the competition.

Protect Google Workspace Data Today with Spanning Backup

Over 75% of SaaS customers experience a data loss incident every year. Don’t be another statistic — enhance your Google Workspace data protection and invest in a quality backup and recovery solution today.

Frequently Asked Questions

Google Workspace backup involves generating and storing backup copies of Google Workspace data, ensuring its ability to be recovered in the event of data compromise. If Google Workspace data is lost or corrupted, the backup data can be seamlessly restored back into the organization's domain, enabling business operations to continue without disruption.

Google maintains backup of primary Google Workspace data to guarantee that your data remains accessible and to support their business continuity and disaster recovery (BCDR) plan. In rare cases, Google may use these backups to restore data or maintain high reliability.

However, these backups are not available to admins or end users and are not used to restore data upon customer request. They exist solely to safeguard Google from mishaps of which they are responsible and are overwritten on defined timelines. Therefore, they do not protect data from errors on your behalf such as user deletion (whether intentional or accidental), programmatic error, malware, etc.

Google Workspace backup is a necessity because ultimately, it's your data and your responsibility. While Google takes extensive measures to ensure your data's safety from any fault on their behalf, they are clear in stating that customers retain the ultimate responsibility for data protection. Below are two excerpts from Google's terms of service:

  • “When permitted by law, Google, and Google's suppliers and distributors, will not be responsible for lost profits, revenues, or data, financial losses or indirect, special, consequential, exemplary, or punitive damages.”
  • “In all cases, Google, and its suppliers and distributors, will not be liable for any loss or damage that is not reasonably foreseeable.”

Your data is the lifeline of your organization, and data loss events happen every day. While Google may afford you protection from errors on their end, it is your job to protect your data from the ever-prevalent threats that are beyond their control. This is why third-party backup solutions are imperative to shield Google Workspace users and organizations from data loss.

The Google Workspace cloud backup process starts by initiating a full backup of all data within your domain. Following this, Spanning automatically conducts daily incremental backups of newly discovered or altered data. If you desire additional backups, you have the ability to perform on-demand backups as often as you see fit.

Each backup is preserved as a specific point-in-time snapshot within your designated backup storage (hosted on the Amazon Web Services cloud). Spanning Cloud Backup for Google Workspace offers unlimited data retention and versions, enabling you to retain as many backup points as necessary.

In the event of data loss or compromise, you are able to recover data with a swift and straightforward restoration process. Spanning provides a range of features that aid in the location and recovery of necessary data to help facilitate the efficient restoration of your domain.