Microsoft 365 Backup

Protect your critical Microsoft 365 (formerly Office 365) data with a simplified, affordable, and secure backup and recovery solution. Get enterprise-grade, automated protection of your Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams data.

Trusted by more than 2.4 million users.

Uphold Security, Availability, and
Integrity of Microsoft 365 Data

Eliminate the fear and uncertainty of data loss with a complete, reliable Microsoft 365 backup solution. Spanning combines robust data protection, powerful backup automation, versatile recovery options, and multi-layered data security for true peace of mind.

Ensure Complete Data Protection

Protect all critical components within your Microsoft 365 tenant. This includes Exchange Online (mail, calendar, and contacts), SharePoint Online, OneDrive for Business, and Microsoft Teams data. With Spanning, you can trust that all your valuable data is backed up and recoverable at all times.

Streamline the Backup Process

Free yourself from the burden of a manual backup process. Spanning’s automated backups allow you to focus time and attention on other crucial projects and areas of need. Daily backups will run and complete in the background automatically, providing you with optimal data protection.

Recover Quickly and Efficiently

Enjoy advanced recovery capabilities and rapid restoration for all your Microsoft 365 data. Seamlessly locate and recover the data you need with functionalities like granular search-based restore and point-in-time restore. Empower admins and end-users alike to restore data as needed.

Comply with Data Regulations

Keep your data secure and compliant. Spanning’s multi-layered approach to data protection utilizes features such as intrusion detection and data encryption for maximum security. The solution is compliant with an extensive list of certifications and audits, including SSAE16, HIPPA and GDPR.

Why Backup Microsoft 365?

Data loss and corruption are all-too-common in today’s IT landscape. SaaS applications such as Microsoft 365 are frequently the target of cyberattacks and studies show that the abundance, sophistication, and associated costs will continue to rise in coming years. In addition, data can be compromised via accidental or purposeful acts such as human error or malicious deletion.

With Microsoft 365 data (and cloud data in general), the basic rule of thumb is “your data, your responsibility.” Microsoft’s Shared Responsibility Model states you (the customer) are responsible for “protecting the security of your data and identities, on-premises resources, and the cloud components you control.” This includes all data, endpoints, accounts, and access management.

Purpose-Built to Simplify Microsoft 365 Backup and Recovery

Spanning Backup for Microsoft 365 was designed to streamline the backup and recovery process. The platforms provide powerful, yet easy-to-use capabilities for both administrators and end-users. Accomplishing backup and restore of Microsoft 365 data has never been so simple and intuitive.

Daily, Automated Backup

Protect all critical components within your Microsoft 365 tenant. This includes Exchange Online (mail, calendar, and contacts), SharePoint Online, OneDrive for Business, and Microsoft Teams data. With Spanning, you can trust that all your valuable data is backed up and recoverable at all times.

Customizable, On-Demand Backup

If daily, automated Microsoft 365 backups don’t provide you with enough backup points for comfort, you can supplement with on-demand backups as often as you like. These backups can be customized to your needs and are unlimited, allowing you to create as many backup points as necessary.

Unlimited Backup Retention

Backup and protect data without the fear of expiration or additional costs. Spanning provides organizations with unlimited backup versions and an unrestricted retention policy to guarantee that your valuable Microsoft 365 data will remain fully backed up and recoverable at all times.

Granular, Search-Based Restore

Spanning empowers the search of Microsoft 365 backups for specific data and offers a number of granular restore options. Once you find the data you’re looking for, you can choose to restore individual items, multiple items, or entire folders. The granular options afford you maximum control.

Point-In-Time Restore

Enjoy total restore flexibility with access to every point-in-time backup performed by Spanning. Daily, automated backup and unlimited on-demand backup equip your organization with an abundance of historical Microsoft 365 backups. Simply locate and restore any backup directly to your tenant.

End User Self-Service Restore

Reduce the need for admin intervention by enabling end users to restore their own backups with self-service restore. If files are lost or corrupted, users are able to quickly restore the data in question to help ensure maximum productivity and meet ambitious recovery time objectives (RTO).

Robust Admin Functionality

Manage backups effectively with admin capabilities such as cross-user restore. Admins are able to restore data back into original user accounts, or into a different user’s account altogether. Admins can also customize backup settings and distribute licenses to align with organizational needs.

On-the-Go, Mobile Access

Spanning was designed to accommodate the mobile-first, cloud-first mentality and on-the-go nature of today’s workforce. The mobile-friendly user interface enables accurate restore of Microsoft 365 data anytime, anywhere. All you need is a Microsoft supported desktop, tablet, or mobile device.

Transparent Reporting

Admins are given complete visibility into the status and health of their backups. If backup problems arise, Spanning alerts administrators so they can correct them quickly. In addition, an immutable audit log shows a detailed activity history so admins can monitor how others use the application.

Multi-Layered Security for Reliable Data Protection and Compliance

Spanning Backup for Microsoft 365 delivers data protection you can trust. Layered security protects your critical data from compromise while ensuring compliance with numerous third-party certifications and regulatory audits. Explore the various ways in which Spanning ensures the security, availability, and integrity of your Microsoft 365 data:

High Availability

99.9% uptime SLA (service level agreement)

Data Encryption

128-bit SSL in transit and 256-bit AES at rest

Global Data Centers

AWS data centers located in the U.S., Canada, EU, UK, and APAC regions

Access Control

Production server access is granted only to named Spanning employees who have specific operational requirements

Application-Level Authentication

Spanning accesses Microsoft 365 using the OAuth 2.0 protocol

Intrusion Detection

Active guard with log analysis, file integrity checking, policy monitoring, rootkit detection, real-time alerting and active response

Credential Protection

Optional Dark Web Monitoring alerts of compromised accounts and credentials

Compliance Certifications

HIPPA, GDPR, ISO 27001, SOC 2 Type II (SSAE 16 & ISAE 3402), SAS-70 Type II, US-EU Privacy Shield, BBB EU Privacy Shield, and Swiss-US Privacy Shield

Protect Everything with a Complete Microsoft 365 Backup Solution

As workforces continue to grow more dispersed, so too does our reliance on workplace collaboration and communications platforms. The ability to access and work on files from remote locations and mobile devices has never been more important. However, the nature of these tools also renders its contents vulnerable to data loss events.

Spanning Backup for Microsoft 365 is a complete solution, providing backup and recovery of Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams. With and an unrestricted retention policy and unlimited backup versions at your disposal, you know that your business-critical Microsoft 365 data will be protected.

Exchange Online

Exchange Online is a cloud-based messaging platform used to deliver email, calendar, contacts, and tasks. Spanning performs automatic backups of Exchange Online to ensure email communications, events, and contact info are protected.

SharePoint Online

SharePoint Online is an enterprise collaboration platform used to store, organize, share, and access information. Spanning backs up SharePoint Online data to preserve critical information stored within Team Sites and Group Sites.

OneDrive for Business

OneDrive for Business is an enterprise file-hosting application used to create, store, share, and sync work files. Spanning ensures backup of all files owned by users in OneDrive so that collaboration is never halted or hindered.

Microsoft Teams

Microsoft Teams is a communication platform used for workspace chat, video conferencing, file storage, and application integration. Spanning backs up Teams data to maintain records of valued communications and shared files.

Why Choose Spanning for Microsoft 365 Data Protection?

“Spanning indefinitely keeps all our data, be it email, OneDrive documents and calendar appointments. That definitely gives me peace of mind when it comes to protecting our data.”

“From an IT Director’s standpoint, choosing Spanning has really been kind of a no-brainer. It frees up resources to work on other projects and push other technologies.”

Todd Miller, Director of IT, Millar, Inc.

“Spanning Backup for Office 365 was almost half the cost of a competing product that we were considering, but it offered far more.”

“Spanning had everything on our list – unlimited backup capacity, responsive customer service, and low cost… and the customer service is very impressive.”

Thomas Erasmus, IT Manager, InZone Industries

“Knowing that Spanning is out there backing up our critical data saves my team from worry.”

“Spanning is intuitive and easy to delegate to my team if I am out of the office.”

“The functionality and ease of use of the product played a huge factor in moving forward with Spanning.”

Andy Pederson, IT Manager, ECMHSP

Learn More About Microsoft 365 Backup

Browse the following Spanning resources for in-depth information on the Microsoft 365 data protection landscape.

Microsoft 365 Security and Data Protection Features

Learn about pertinent threats, the security and data protection features included in each Microsoft 365 licensing plan, and solutions to improve the security of your tenant for stronger protection of your Microsoft 365 data.

Best Practices for Microsoft 365 Business Continuity

Educate yourself on who is responsible for security and data protection under the Shared Responsibility Model, challenges and costs associated with data loss, and best practices for ensuring Microsoft 365 business continuity.

Spanning Backup for Microsoft 365 Evaluation Checklist | Spanning

Spanning Backup for Microsoft 365 Evaluation Criteria Checklist

Work through this checklist to identify key product features you should be considering when shopping for a Microsoft 365 backup solution. See for yourself how Spanning Backup for Microsoft 365 stacks up against the competition.

Start Protecting Your Critical Microsoft 365 Data Today

Over 75% of SaaS customers experience a data loss incident every year. Don’t be another statistic — enhance your Microsoft 365 data protection and invest in a quality backup and recovery solution today.

Frequently Asked Questions

Microsoft 365 backup is the process of creating and storing backup copies of Microsoft 365 data so that it may be recovered in the case of a data loss event. If Microsoft 365 data is lost, compromised, or corrupted for any reason, backup data can be restored directly back into an organization's tenant and business operations can continue as normal.

Microsoft 365 does have measures in place to backup and protect your information. Microsoft performs regular data backups as part of their commitment to safeguarding your data and ensuring its availability in case of a disaster. These backups are aligned with their uptime service level agreement (99.9%).

However, these backups are not accessible to administrators or end users and are not designed for easy and swift data restoration. While it is possible to retrieve lost data through Microsoft 365's backups, the process can be arduous, expensive, and disruptive to business continuity.

Microsoft has taken extensive measures to alleviate the risks of data loss within Microsoft 365 and has put safeguards in place to ensure your data's safety from any fault on their behalf. However, it's important to understand that this protection operates under Microsoft's Shared Responsibility Model.

Under this model, Microsoft assumes responsibility of physical security at their data centers, as well as data storage replication and redundancy. The model also clearly states that your organization retains the ultimate responsibility for data protection. Microsoft affords no protection from the actions of your users and threats beyond their control that constitute the majority of data loss events.

The bottom line is that the safety of your Microsoft 365 data is your responsibility. The Microsoft Services Agreement states they “recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.” This is why it's important to have a third-party backup and recovery solution, such as Spanning, for your data.

Microsoft 365 backup is accomplished by first performing a full backup of all data within your tenant. Following this initial backup, Spanning automatically completes daily, incremental backups of newly discovered data. These automated backups can also be supplemented with additional backups as often as you see fit.

Each backup is stored as a point-in-time snapshot within your backup storage (hosted in the Amazon Web Services cloud). Spanning Backup for Microsoft 365 offers unlimited retention and backup versions so that you may retain as many historical backup points as necessary.

If data is lost or compromised at any time, you will be able to quickly and easily restore data from any of your backup points. Spanning provides a number of capabilities to assist you in locating and recovering the data you need, allowing you to efficiently restore your tenant to its desired state.