Eliminate Microsoft Data Loss Experience Time Restoration

Organizations like yours don’t have time for lengthy, complex, and manual Microsoft Office 365 backup and recovery processes. That’s why we’ve made it fast, affordable, and reliable for you to automate your backup and end-user recovery.

Trusted by more than 2.2 million users.



You Don’t Have Time to Lose

Just because Microsoft has copies of your data doesn’t mean that it is accessible when and how you need it. Whether it’s time spent by admins managing backups and recoveries, or downtime experienced by your organization in the event of a data loss incident, the common problem to solve is eliminating time loss.

3 Weeks

The implementation time for a traditional data protection platform solution

30 Days

How long you can retrieve ‘deleted’ files in your Microsoft Office 365 apps

4.5 Hours

The time it takes looking for documents every week

250 Hours

The average amount of time spent by IT workers annually retrieving lost data



Comprehensively Protect Your Data, And Your Time

Spanning provides daily, automated Microsoft Office 365 backup that auto-discovers new and/or altered content to back up. This takes place as part of a recurring, incremental backup process that runs quietly in the background each and every day without any additional effort from your admins or users. Simply “set and forget” your Spanning Backup for Microsoft Office 365 and know that all your valuable Microsoft Office 365 data will be safe and secure.


Automated Backup and Recovery You Can Trust

Spanning Backup for Microsoft Office 365 enables organizations with reliable backup and recovery for Microsoft Office 365 Mail, Teams, Calendar, OneDrive and SharePoint. Choose unlimited or 1-year retention licenses and meet compliance requirements by customizing cloud retention terms by data type (e.g., 90 days for email and 1 year for documents).

Spanning 365 Mail Logo
Spanning 365 Calendar Logo
Spanning Microsoft Icon
Spanning Microsoft 365 One Drive Backup Solution Logo
Spanning Microsoft 365 Sharepoint Backup Solution Logo
Spanning Microsoft Office Teams Number One Backup Solution Logo
Dark Web Monitoring Spanning Logo

One Simple Plan, Every Time-Saving Feature

Flexible cloud retention of all your Microsoft Office 365 data. Remarkably fast, easy to install, manage and use – providing your organization with the lowest total cost of ownership in its class. Options to customize cloud retention terms based on data type and/or license type. Note that 1-year retention licenses are not available for MSPs.

Priced 30% Lower Than Competitive Options

Get A Quote >


Back Up Effortlessly

Automated daily Microsoft Office 365 backup of ALL your data eliminates your time spent tediously managing backups (and eliminates your chance of errors, too).

 Automated Daily Backup

 On-Demand Backup

 Unlimited Storage

 Unlimited Versions

 Exchange Online Backup

 SharePoint Online Backup

 OneDrive Backup

 Microsoft Teams Backup

Spanning-microsoft365-Restore-Rapidly image

Restore Rapidly

Admin users are allowed to perform Microsoft Office 365 backups and restore data for not only themselves, but any licensed user within your tenant. In addition, admins have the ability to restore data back into the original user account from which the backup was taken, or into a different user’s account altogether.

 Search-Based Restore

 Cross-User Restore

 End-User Self-Service Restore

 Point-In-Time Restore

 Granular Folder & File Restore

 Granular Email Restore

 Granular Calendar Restore

Spanning-microsoft365-Restore-Rapidly image
spanning microsoft365 Administer-Fearlessly Image

Administer Fearlessly

You have your organization’s back(ups). Isn’t it time someone has YOUR back?

 Backup Problems Report

 Immutable Audit Log

 Administrator API

 Automatic Active Directory Sync

 Regional Data Center Options

 Individual License Management

spanning microsoft365 Protect Confidently image

Protect Confidently

You take data protection seriously. So do we.

 SOC 2 Compliant

 HIPAA Compliant Datacenters

 GDPR Compliant

 Built on Amazon Web Service

 99.9% Uptime

 Global Datacenters

 Strong Encryption

 Compartmentalized Access

 Intrusion Detection

 UE-EU Privacy Shield Certified

 Virtual Private Cloud

 Application-Level Security

spanning microsoft365 Protect Confidently image


How Will You Take Control of Your Time?

See for yourself how IT leaders have gained back hours in their day with easy installation, automated backups, and end-user enablement. 

“Having backup in place is the best IT practice; any critical data that we have, we should be backing up because we’re ultimately responsible for it as an organization.”


Director of Tech Infrastructure

“One and half years down the track we are very happy Spanning customers. We have saved countless hours of manual work.”


IT Administrator

“We looked at a number of solutions, but Spanning was easy to setup, has the features we needed and just works. It is quick and easy to use.”



“The product does what is supposed to at a great price. We are very happy with the solution.”


IT Manager


Master Your Microsoft Office 365 Data Protection

Spanning Backup for Microsoft 365 Evaluation Checklist | Spanning

Spanning Backup for Microsoft 365 Evaluation Criteria Checklist

Get The Checklist
Reducing the Data Protection Burden on Microsoft 365 Administrators - Webinar

Reducing the Data Protection Burden on Microsoft 365 Administrators


Best Practices for Microsoft 365 Business Continuity


Frequently Asked Questions

The following are frequently asked questions about Microsoft Office 365 backup, native Microsoft Office 365 data recovery options and Microsoft Office 365 data retention periods:

Does Microsoft Office 365 back up your data?

Microsoft Office 365 backs up data on a regular basis as part of a commitment to data protection activities that generally support disaster recovery situations and keep your data accessible in accordance to their uptime SLA (99.9%). However, your organization remains ultimately responsible for your data protection as these backups are not available to administrators or end users and are not intended for aiding in the quick and easy restoration of lost data. While it is possible to recover lost data via Microsoft Office 365’s backups, the process will often prove tedious, costly, and detrimental to business continuity.


What is the retention policy in Microsoft Office 365?

Microsoft Office 365 retention policies and capabilities are varied across its numerous services and tend to change with some frequency. While each service comes with a default, retention policies can be customized by administrators and are often used by organizations to manage and govern their data by establishing a preferred schedule of retaining and deleting content. This practice, however, does little to absolve organizations from their data protection obligations.

How do we change the retention policy in Microsoft Office 365?

Retention policies can be applied in a variety of manners depending on the retention and deletion needs of an organization. They can be set to apply across an entire tenant or configured to affect only certain users and/or locations. Similarly, policies can be applied across all content types or restricted to content meeting specified conditions. For more detailed information on Microsoft Office 365 retention policies and how to manage them, please see Microsoft’s overview of retention policies.


How long does Microsoft Office 365 keep emails?

The default retention setting for all messages and folders within Microsoft Office 365 is “Never Delete”. As such, Microsoft Office 365 emails and the contents of which should remain accessible unless acted upon by the user or systematically deleted via custom retention policy. In other words, Microsoft Office 365 has no stated policy of deleting emails automatically once they reach a certain age. 

How long does Microsoft Office 365 keep deleted emails?

In the event that an email is deleted, it is first moved to the Deleted Items folder, which also has an unlimited retention setting. Items can be manually restored by the end user from the Deleted Items folder. If an item is deleted from this folder it moves to the Recoverable Items folder, which has a retention period of 14 days (admins can extend this period to a maximum of 30 days). Users and admins can recover items from this folder one at a time via a process known as Single Item Recovery. Once an item exceeds the retention period or is further deleted, it is moved to the Purge Folder.

Can you recover purged emails?

Emails that have reached the Purge Folder will be retained for a maximum of 14 days. From here, only admins are able to use the Single Item Recovery feature to recover items for their end users. Once the 14-day retention period expires, items are permanently deleted from the tenant and become unrecoverable if a backup solution is not in place.


What happens to inactive Microsoft Office 365 accounts?

Microsoft Office 365 accounts are generally rendered inactive in the wake of an employee’s departure or extended absence from an organization. An admin will often choose to remove this account in which case the user’s data and account become restorable for a 30-day period before it is permanently deleted. In order to avoid critical data loss, the admin should consider what they want to do with the license moving forward and how they would like to deal with the departed user’s OneDrive and email content before deleting the user (removing the account) from the organization. To learn more, read Microsoft’s advice on deleting a user from your organization.

Can deleted Microsoft Office 365 accounts be recovered?

If a Microsoft Office 365 user account is deleted from a tenant there is a 30-day window to restore the account and all associated data. This 30-day period in known as the “soft deleted” state and there is a documented process (dependent on the manner of deletion) by which an admin may fully recover the user account. Once this 30-day retention period expires, the account is permanently deleted (hard deleted) and cannot be recovered if a backup and recovery solution is not in place.


Why should we back up our Microsoft Office 365 data?

Microsoft has taken extensive measures to alleviate the risks of data loss within Microsoft Office 365 and has put safeguards in place to ensure your data’s safety from any fault on their behalf. However, they cannot protect you from the actions of your users and threats beyond their control that constitute the majority of data loss events.

Even with an SLA that promises to keep your data accessible 99.9% of the time, they make no guarantee that their services are immune from disruption and “recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.” The bottom line is that the safety of your Microsoft Office 365 data is your responsibility and Microsoft alone cannot defend you from data loss.