Protect your business data with Spanning’s Microsoft 365 backup and recovery software

Simple, secure, and affordable Microsoft 365 backup for all your critical Office, Mail, Teams, Calendar, OneDrive and SharePoint data.

Trusted by more than 2.4 million users.


Helping you to reliably Backup and Recover Microsoft 365 Data

Save time with automated Microsoft 365 Backup

With Spanning’s automated daily backups, you can free yourself from the burden of manually backing up data. Allowing you to focus on other crucial projects as an IT administrator. Spanning provides optimal data protection while also reducing your workload.

Protect and recover your M365 data quickly

Mitigate against the risks of ransomware attacks, malicious file erasure, or accidental errors by leveraging Spanning Backup for M365. This powerful SaaS Backup solution provides swift backup and recovery capabilities for your business data.

We are here 24/7/365 to support you

Our priority is to make sure our products are user-friendly. Nonetheless, we recognize there may be times when you have queries or require assistance. We provide you with support 24 hours a day, 365 days a year.

Backup and Protect Everything in Microsoft 365

Spanning’s Microsoft 365 backup solution supplies organizations with reliable backup and recovery. It backups your Microsoft 365 data with Exchange Online, SharePoint Online, OneDrive and Microsoft Teams. With Unlimited retention space and an unrestricted retention policy you know that your valuable Microsoft 365 data be protected.

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Outlook Backup with Spanning
Dark Web Monitoring with Spanning

Powerful Yet Easy-To-Use 

Take Control, Backup, Recover and Protect your Microsoft 365 Data

Automated and on-demand M365 backup 

With Spanning’s Microsoft 365 Backup, you can protect your data against user error and malicious cyber threats. By default, your data is automatically backed up every day in the background. However, administrators also have the option to initiate a backup or more frequent backups at any time.

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Recover data quickly with Data Search

Enjoy rapid restore and advanced search capabilities for all your Microsoft Office 365 Mail, Teams, Calendar, OneDrive and SharePoint. Restore back into Microsoft 365, either into the original user’s account or another user’s account. You can even export data if needed.

Admin users can perform Microsoft 365 backups and restore data for themselves and any licensed user within your tenant. In addition, with Spanning Backup end user self-service, your end users can quickly and seamlessly find and restore files.

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Advanced Administrator Options and Complete Status Monitoring 

Customized backup settings and license management give administrators the control they need to effectively monitor and manage backups.  

Spanning alerts administrators to any problems with their backups so they can correct them quickly. Plus, the audit log shows a full view of activity history so administrators can see how others have used the application.  

Also included: 

  • Backup problems report
  • Immutable audit log
  • Administrator API
  • Automatic Active Directory sync
  • Regional data center options
  • Individual license management
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Microsoft 365 data protection that you can trust

Keep your data secure, available and compliant with Spanning’s multilayer approach to data protection. Built-in intrusion detection, Dark Web Monitoring and encryption protect you from internal and external threats and data loss. Spanning is compliant for an extensive list of third-party certifications and audits, including SSAE16, HIPPA and GDPR. 

  • Built on Amazon Web Service 
  • 99.9% uptime 
  • Global data centers  
  • SOC 2, HIPAA and GDPR compliant  
  • Strong encryption  
  • Grouped access 
  • Intrusion detection 
  • UE-EU Privacy Shield Certified  
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Start protecting your business today!

Over 75% of SaaS customers experience a data loss incident every year. Don’t be another statistic — close the gaps in your data protection where Microsoft falls short.

Frequently Asked Questions

The following are frequently asked questions about Microsoft Office 365 backup, data recovery options, and data retention 

Yes, Microsoft Office 365 does have measures in place to backup and protect your information. However, it's important to understand that this protection operates under a shared-responsibility model. Microsoft takes care of physical security at their data centers, as well as data storage replication and redundancy.

Microsoft performs regular data backups as part of their commitment to safeguarding your data and ensuring it's available in case of a disaster. These backups are aligned with their uptime service level agreement (99.9%). Nevertheless, it's crucial to note that your organization retains the ultimate responsibility for data protection. These backups are not accessible to administrators or end users and are not designed for easy and swift data restoration.

While it is possible to retrieve lost data through Microsoft Office 365's backups, the process can be arduous, expensive, and disruptive to business continuity. This is why as part of the shared-responsibility model its important to have a third party backup and recovery solution, such as Spanning, for your data.

Microsoft Office 365 retention policies and capabilities are varied across its numerous services and tend to change with some frequency. While each service comes with a default, retention policies can be customized by administrators and are often used by organizations to manage and govern their data by establishing a preferred schedule of retaining and deleting content. This practice, however, does little to absolve organizations from their data protection obligations.

Retention policies can be applied in a variety of manners depending on the retention and deletion needs of an organization. They can be set to apply across an entire tenant or configured to affect only certain users and/or locations. Similarly, policies can be applied across all content types or restricted to content meeting specified conditions. For more detailed information on Microsoft Office 365 retention policies and how to manage them, please see Microsoft's overview of retention policies.

The default retention setting for all messages and folders within Microsoft Office 365 is “Never Delete”. As such, Microsoft Office 365 emails and the contents of which should remain accessible unless acted upon by the user or systematically deleted via custom retention policy. In other words, Microsoft Office 365 has no stated policy of deleting emails automatically once they reach a certain age.

In the event that an email is deleted, it is first moved to the Deleted Items folder, which also has an unlimited retention setting. Items can be manually restored by the end user from the Deleted Items folder. If an item is deleted from this folder it moves to the Recoverable Items folder, which has a retention period of 14 days (admins can extend this period to a maximum of 30 days). Users and admins can recover items from this folder one at a time via a process known as Single Item Recovery. Once an item exceeds the retention period or is further deleted, it is moved to the Purge Folder.

Emails that have reached the Purge Folder will be retained for a maximum of 14 days. From here, only admins are able to use the Single Item Recovery feature to recover items for their end users. Once the 14-day retention period expires, items are permanently deleted from the tenant and become unrecoverable if a backup solution is not in place.

Microsoft Office 365 accounts are generally rendered inactive in the wake of an employee's departure or extended absence from an organization. An admin will often choose to remove this account in which case the user's data and account become restorable for a 30-day period before it is permanently deleted. In order to avoid critical data loss, the admin should consider what they want to do with the license moving forward and how they would like to deal with the departed user's OneDrive and email content before deleting the user (removing the account) from the organization. To learn more, read Microsoft's advice on deleting a user from your organization.

If a Microsoft Office 365 user account is deleted from a tenant there is a 30-day window to restore the account and all associated data. This 30-day period in known as the “soft deleted” state and there is a documented process (dependent on the manner of deletion) by which an admin may fully recover the user account. Once this 30-day retention period expires, the account is permanently deleted (hard deleted) and cannot be recovered if a backup and recovery solution is not in place.

Microsoft has taken extensive measures to alleviate the risks of data loss within Microsoft Office 365 and has put safeguards in place to ensure your data's safety from any fault on their behalf. However, they cannot protect you from the actions of your users and threats beyond their control that constitute the majority of data loss events.

Even with an SLA that promises to keep your data accessible 99.9% of the time, they make no guarantee that their services are immune from disruption and “recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.” The bottom line is that the safety of your Microsoft Office 365 data is your responsibility and Microsoft alone cannot defend you from data loss.