Google Workspace backup and recovery software built for you

Spanning is an Affordable, Secure, and Easy Google Workspace backup solution for all your critical Gmail, Drive, Shared Drives, Calendars, and Contact data.

Trusted by more than 2.4 million users.


When it comes to Google Workspace Backup and Recovery, we have your back

Your time is valuable – Automated Google Workspace Backup.

As an IT administrator, you have a lot of responsibilities to take care of – and having to remember to manually back up data shouldn’t be one of them. By using Spanning’s automated daily backups, you can eliminate that extra work, ensure maximum protection of your data and dedicate your time to other key projects.

Your data is vital – Keep users’ files safe and recover them quickly.

Securing your business’s documents is a vital task for any IT Team. That is why having a system that will protect and recover data with a multi-layer approach is so important. Spanning is here to help you protect against ransomware attacks, malicious file erasure, or a simple mistake and allow you to quickly recover your data right away.

Your business is our business – We are here 24/7/365 to support you.

Our priority is to make sure our products are user-friendly. Nonetheless, we recognize there may be times when you have queries or require assistance. We provide email support 24 hours a day, 365 days a year to everyone, so you never have to wait if you have questions, or just simply need a little help.

Backup and Protect Everything in Google Workspace

Dark Web Monitoring with Spanning

Powerful Yet Easy-To-Use 

Take Control, Backup, Recover and Protect your Google Workspace Data

Automated and on-demand backups for Google Workspace 

Backup your google workspace data automatically every day at a time that suites your business with Spanning. You also have additional control to initiate a backup or more frequent backups at any time.   


  • Automated daily, on-demand and metadata backup 
  • Customizable backup time  
  • Gmail, Drive, Team Drives, Calendar, and Contacts backup 

Recover data quickly with Data Search 

Enjoy rapid restore and advanced search capabilities for all your critical data from every cause of data loss. Restore back to a point in time of your choice directly into Google Workplace. You’re able to restore to the original user’s account or another user’s account, or even export data.  


  • Recovery scenarios built natively within your Google Workspace instance. 
  • End-user self-service restore
  • Granular folder, file, and email restore
  • Sharing settings and search-based restore 
  • In-place restores
  • Cross-user restore
Request a Free Trial

Advanced Administrator Options and Complete Status Monitoring 

Take control of your licenses and customize your backup settings with Spanning’s management portal. With Spanning’s built in status update notifications, alerts and immutable audit logs you’ll know exactly what’s going on.

Spanning includes license management for both individuals and organizational level. This includes options to setup users as super-admins or helpdesk admins for granular control levels.  

Also included: 

  • BackupBackup history dashboard
  • Error correction suggestions 
  • Named user access controls 
  • Administrator API
Take control now by requesting a Demo

Google Workspace data protection that you can trust 

Keep your data secure, available, and compliant with Spanning’s multilayer approach to data protection.   

  • SOC 2, HIPAA and GDPR compliant, UE-EU Privacy and Shield Certified 
  • 99.9% uptime  
  • Built-in encryption, intrusion detection and Dark Web Monitoring* 
  • Segment access 
  • Virtual private cloud 
  • Application level security 
Request a Demo of Spanning’s Security Controls

Frequently Asked Questions

The following are frequently asked questions about Google Workspace backup, native Google Workspace data recovery options and Google Workspace data retention periods:

Google Vault is a native Google Workspace application that primarily serves to assist organizations with a means of archiving and eDiscovery for compliance and/or legal matters.

Google Vault allows organizations to archive data with retention rules, preserve users by placing legal holds, search the organization's data using various search operators, export data for further processing, and review actions of Vault users via audit reports.

Google Vault is not a backup by definition, though it can potentially restore lost data in certain instances. The important thing to remember when distinguishing Google Vault from a backup solution is that Google Vault's chief function is to archive and retain data so that it is easily located in the future.

Backup solutions exist to preserve the integrity of data by continuously producing a copy that may be substituted if the primary data is compromised. Attempting to use Google Vault for backup purposes will ultimately prove tedious and unsatisfactory. Learn more about the difference between Google Workspace backup and Google Vault.

Google Takeout is a service provided by Google that affords users the ability to freely export and archive their personal data.

Google Takeout allows users to export data from products such as Gmail, YouTube, Google Hangouts, Google Photos, Blogger, and dozens of others. Exports are delivered in a variety of manners via .zip or .tgz file.

Google Takeout is not designed as a backup solution, but it can theoretically be used for these purposes. Google Takeout was created by an internal engineering team known as the Google Data Liberation Front as a means for users to simply extract their data from within Google products, regardless of motive.

Thus, Google Takeout provides a copy of data that could be used for restoration in a data loss event, though maintaining such a process — especially within large organizations — is impractical and comes without many of the functionalities and capabilities afforded by modern backup solutions.

Google Backup and Sync is downloadable software that allows users to take data stored on their Mac or PC — such as documents, photos, videos, etc. — and systematically sync them to their Google Drive account in the cloud.

Backup and Sync was introduced in July of 2017 as a replacement for the Google Drive desktop client, which has since been discontinued. The application primarily serves to make synced data remotely accessible while safeguarding from hardware failure and risks associated with physical data storage.

Google Workspace data is encrypted at rest, within backup media, and while in transit between user devices and Google or between Google data centers. Google utilizes a 2048-bit RSA encryption key model and claims to be the “first major cloud provider to enable perfect forward secrecy,” which guarantees the encryption of data even as it moves between Google and other companies via the internet. Learn more about Google Workspace security features.

Google does back up your Google Workspace data in order to guarantee that your data remains accessible at all times and to support their own internal backup and disaster recovery plans. However, these backups are not available to admins or end users and exist solely to safeguard Google from their own mishaps. Therefore, they do not protect data from error on your behalf such as user deletion (whether intentional or accidental), programmatic errors, malware, etc.

Prior to 2017, Google policy stated that it “may terminate your account in accordance with the terms of service if you fail to login to your account for a period of nine months.” However, this statement has since been removed and there is no current policy of automatic deletion following a period of inactivity. Thus, inactive Gmail accounts should remain accessible and intact.

Gmail will indefinitely retain all emails that reach the inbox as there is no stated policy of deletion upon reaching a certain age. As such, emails can be kept forever unless they are deleted by the user. Once an email has been deleted, it will reside in the trash folder for a period of 30 days in which a user may recover the email before it is deleted permanently.

Similarly, email that is identified as Spam by Gmail is automatically deleted after a 30-day period if not otherwise acted upon by the user.

If an email has been permanently deleted, it is unrecoverable by the user without a backup and recovery solution in place. However, an organization's Google Workspace admin may be able to recover the emails via one of two ways:

  • Emails may be restored from the Admin console within 25 days of deletion. After the 25-day period, the data is purged forever.
  • Mailboxes (including deleted messages) from the past 30 days can be retrieved using the Email Audit API.

Google Workspace backup is a necessity because ultimately, it's your data and your responsibility. Below are two excerpts from Google's terms of service:

  • “When permitted by law, Google, and Google's suppliers and distributors, will not be responsible for lost profits, revenues, or data, financial losses or indirect, special, consequential, exemplary, or punitive damages.”
  • “In all cases, Google, and its suppliers and distributors, will not be liable for any loss or damage that is not reasonably foreseeable.”

Your data is the lifeline of your organization, and data loss events happen every day. While Google may afford you protection from errors on their end, it is your job to protect your data from the ever-prevalent threats that are beyond their control.

Start protecting your business today!

Over 75% of SaaS customers experience a data loss incident every year. Don’t be another statistic — close the gaps in your data protection where Google falls short.