Trusted by more than 2.2 million users.
Organizations like yours don't have time for lengthy, complex, and manual Google Workspace backup and recovery processes. That’s why we’ve made it fast, affordable, and reliable for you to automate your backup and end-user recovery.
Trusted by more than 2.2 million users.
Just because Google has copies of your data doesn’t mean that it is accessible when and how you need it. Whether it’s time spent by admins managing backups and recoveries, or downtime experienced by your organization in the event of a data loss incident, the common problem to solve is eliminating time loss.
The time it takes looking for documents every week
With the highest-rated backup and recovery solution in the Google Workspace Marketplace. Spanning provides powerful yet easy–to–use capabilities for administrators and end-users. It’s all protected with industry-leading privacy, security, and compliance.
Spanning Backup for Google Workspace brings you backup and recovery made easy in just a few clicks. Enjoy rapid restore for all your critical Gmail, Drive including Shared Drives (formerly Team Drives), Calendars, Contacts and Sites from every cause of data loss, including human error, illegitimate deletion, programmatic errors, malicious insiders, hackers, ransomware and malware. Choose unlimited or 1-year retention licenses and meet compliance requirements by customizing retention terms by data type (e.g., 90 days for email and 1 year for documents).
Flexible cloud retention of all your Google Workspace data. Remarkably fast, easy to install, manage and use – providing your organization with the lowest total cost of ownership in its class. Options to customize cloud retention terms based on data type and/or license type. Note that 1-year retention licenses are not available for MSPs.
Automated daily Google Workspace backup of ALL your data eliminates your time spent tediously managing backups (and eliminates your chance of errors).
Automated Daily Backup
Customizable Backup Time
Team Drives Backup
Recovery scenarios are built natively within your Google Workspace instance. (And we’ve automated recovery for admins, with end-user self-service restore).
Whole Account Exports
End User Self-Restore
Granular Folder & File Restore
Granular Email Restore
Sharing Settings Restore
You have your organization’s back(ups). Isn’t it time someone has YOUR back?
Backup History Dashboard
Error Correction Suggestions
Status Update Emails
Immutable Audit Log
Super-Admin, Help Desk Admin Options
Email Retention Policies
Granular Backup Controls
Immutable Audit Log
Named User Access Controls
Individual & Organizational License Management
No Hidden Costs
You take data protection seriously. So do we.
SOC 2 Compliant
HIPAA Compliant Datacenters
Built on Amazon Web Service
Virtual Private Cloud
See for yourself how IT leaders have gained back hours in their day with easy installation, automated backups, and end-user enablement.
“Having backup in place is the best IT practice; any critical data that we have, we should be backing up because we’re ultimately responsible for it as an organization.”
Director of Tech Infrastructure
“One and half years down the track we are very happy Spanning customers. We have saved countless hours of manual work.”
“We looked at a number of solutions, but Spanning was easy to setup, has the features we needed and just works. It is quick and easy to use.”
“The product does what is supposed to at a great price. We are very happy with the solution.”
The following are frequently asked questions about Google Workspace backup, native Google Workspace data recovery options and Google Workspace data retention periods:
Google Vault is a native Google Workspace application that primarily serves to assist organizations with a means of archiving and eDiscovery for compliance and/or legal matters. Google Vault allows organizations to archive data with retention rules, preserve users by placing legal holds, search the organization’s data using various search operators, export data for further processing, and review actions of Vault users via audit reports.
Google Vault is not a backup by definition, though it can potentially restore lost data in certain instances. The important thing to remember when distinguishing Google Vault from a backup solution is that Google Vault’s chief function is to archive and retain data so that it is easily located in the future. Backup solutions exist to preserve the integrity of data by continuously producing a copy that may be substituted if the primary data is compromised. Attempting to use Google Vault for backup purposes will ultimately prove tedious and unsatisfactory. Learn more about the difference between Google Workspace backup and Google Vault.
Google Takeout is a service provided by Google that affords users the ability to freely export and archive their personal data. Google Takeout allows users to export data from products such as Gmail, YouTube, Google Hangouts, Google Photos, Blogger, and dozens of others. Exports are delivered in a variety of manners via .zip or .tgz file.
Google Takeout is not designed as a backup solution, but it can theoretically be used for these purposes. Google Takeout was created by an internal engineering team known as the Google Data Liberation Front as a means for users to simply extract their data from within Google products, regardless of motive. Thus, Google Takeout provides a copy of data that could be used for restoration in a data loss event, though maintaining such a process — especially within large organizations — is impractical and comes without many of the functionalities and capabilities afforded by modern backup solutions.
Google Backup and Sync is downloadable software that allows users to take data stored on their Mac or PC — such as documents, photos, videos, etc. — and systematically sync them to their Google Drive account in the cloud. Backup and Sync was introduced in July of 2017 as a replacement for the Google Drive desktop client, which has since been discontinued. The application primarily serves to make synced data remotely accessible while safeguarding from hardware failure and risks associated with physical data storage.
Google Workspace data is encrypted at rest, within backup media, and while in transit between user devices and Google or between Google data centers. Google utilizes a 2048-bit RSA encryption key model and claims to be the “first major cloud provider to enable perfect forward secrecy,” which guarantees the encryption of data even as it moves between Google and other companies via the internet. Learn more about Google Workspace security features.
Google does back up your Google Workspace data in order to guarantee that your data remains accessible at all times and to support their own internal backup and disaster recovery plans. However, these backups are not available to admins or end users and exist solely to safeguard Google from their own mishaps. Therefore, they do not protect data from error on your behalf such as user deletion (whether intentional or accidental), programmatic errors, malware, etc.
Prior to 2017, Google policy stated that it “may terminate your account in accordance with the terms of service if you fail to login to your account for a period of nine months.” However, this statement has since been removed and there is no current policy of automatic deletion following a period of inactivity. Thus, inactive Gmail accounts should remain accessible and intact.
Gmail will indefinitely retain all emails that reach the inbox as there is no stated policy of deletion upon reaching a certain age. As such, emails can be kept forever unless they are deleted by the user. Once an email has been deleted, it will reside in the trash folder for a period of 30 days in which a user may recover the email before it is deleted permanently. Similarly, email that is identified as Spam by Gmail is automatically deleted after a 30-day period if not otherwise acted upon by the user.
If an email has been permanently deleted, it is unrecoverable by the user without a backup and recovery solution in place. However, an organization’s Google Workspace admin may be able to recover the emails via one of two ways:
Google Workspace backup is a necessity because ultimately, it’s your data and your responsibility. Below are two excerpts from Google’s terms of service:
“When permitted by law, Google, and Google’s suppliers and distributors, will not be responsible for lost profits, revenues, or data, financial losses or indirect, special, consequential, exemplary, or punitive damages.”
“In all cases, Google, and its suppliers and distributors, will not be liable for any loss or damage that is not reasonably foreseeable.”
Your data is the lifeline of your organization, and data loss events happen every day. While Google may afford you protection from errors on their end, it is your job to protect your data from the ever-prevalent threats that are beyond their control.