THE #1 GOOGLE WORKSPACE BACKUP SOLUTION

Eliminate Google Data Loss Experience Time Restoration

Organizations like yours don't have time for lengthy, complex, and manual Google Workspace backup and recovery processes. That’s why we’ve made it fast, affordable, and reliable for you to automate your backup and end-user recovery.

Trusted by more than 2.2 million users.

google_workspace_marketplace logo
grupo-antolin-logo-white-small
Beam-Suntory-logo-white
Otter-Products-logo-white-150x125-1-small
SafeAuto-logo-white-small
Subway-logo-white
USA-DOT-logo-white-medium
Overview

YOUR PROBLEM WITH GOOGLE WORKSPACE DATA PROTECTION:

You Don’t Have Time to Lose

Just because Google has copies of your data doesn’t mean that it is accessible when and how you need it. Whether it’s time spent by admins managing backups and recoveries, or downtime experienced by your organization in the event of a data loss incident, the common problem to solve is eliminating time loss.

3+ Weeks

The implementation time for a traditional data protection platform solution

55 Days

How long you can retrieve ‘deleted’ files in your Google Recycle Bin

250 Hours

The average amount of time spent by IT workers annually retrieving lost data

4.5 Hours

The time it takes looking for documents every week

 

MEET SPANNING BACKUP FOR GOOGLE WORKSPACE

Comprehensively Protect Your Data, And Your Time

With the highest-rated backup and recovery solution in the Google Workspace Marketplace. Spanning provides powerful yet easy–to–use capabilities for administrators and end-users. It’s all protected with industry-leading privacy, security, and compliance.

ON-DEMAND, UNLIMITED GOOGLE WORKSPACE BACKUPS

Automated Backup and Recovery You Can Trust

Spanning Backup for Google Workspace brings you backup and recovery made easy in just a few clicks. Enjoy rapid restore for all your critical Gmail, Drive including Shared Drives (formerly Team Drives), Calendars, Contacts and Sites from every cause of data loss, including human error, illegitimate deletion, programmatic errors, malicious insiders, hackers, ransomware and malware. Choose unlimited or 1-year retention licenses and meet compliance requirements by customizing retention terms by data type (e.g., 90 days for email and 1 year for documents).

Dark Web Monitoring Spanning Logo

One Simple Plan, Every Time-Saving Feature

Flexible cloud retention of all your Google Workspace data. Remarkably fast, easy to install, manage and use – providing your organization with the lowest total cost of ownership in its class. Options to customize cloud retention terms based on data type and/or license type. Note that 1-year retention licenses are not available for MSPs.

Priced 30% Lower Than Competitive Options

Get A Quote >

START THE CONVERSATION
backup settings image

Back Up Effortlessly

Automated daily Google Workspace backup of ALL your data eliminates your time spent tediously managing backups (and eliminates your chance of errors).

 Automated Daily Backup

 On-Demand Backup

 Customizable Backup Time

 Unlimited Storage

 Unlimited Versions

 Gmail Backup

 Drive Backup

 Team Drives Backup

 Calendar Backup

 Contacts Backup

 Sites Backup

Restore Rapidly restore image
Restore

Restore Rapidly

Recovery scenarios are built natively within your Google Workspace instance. (And we’ve automated recovery for admins, with end-user self-service restore).

 Piecemeal Downloads

 Whole Account Exports

 Point-In-Time Restore

 End User Self-Restore

 Granular Folder & File Restore

 Granular Email Restore

 Label-Base Restore

 Sharing Settings Restore

 In-Place Restores

 Cross-User Restore

 Search-Based Restore

Restore Rapidly restore image
administer fearlessly Spanning Product Image
Administer

Administer Fearlessly

You have your organization’s back(ups). Isn’t it time someone has YOUR back?

 Backup History Dashboard

 Error Correction Suggestions

 Status Update Emails

 Immutable Audit Log

 Super-Admin, Help Desk Admin Options

 Email Retention Policies

 Salesforce1 Mobile

 Administrator API

 Granular Backup Controls

 Immutable Audit Log

 Named User Access Controls

 Individual & Organizational License Management

 No Hidden Costs

Audit image with controls
Secure

Protect Confidently

You take data protection seriously. So do we.

 SOC 2 Compliant

 HIPAA Compliant Datacenters

 GDPR Compliant

 Built on Amazon Web Service

 99.9% Uptime

 Global Datacenters

 Strong Encryption

 Compartmentalized Access

 Intrusion Detection

 UE-EU Privacy

 Shield Certified

 Virtual Private Cloud

 Application-Level Security

Reviews
Audit image with controls

REGAIN FOCUS ON YOUR BUSINESS GOALS

How Will You Take Control of Your Time?

See for yourself how IT leaders have gained back hours in their day with easy installation, automated backups, and end-user enablement. 

“Having backup in place is the best IT practice; any critical data that we have, we should be backing up because we’re ultimately responsible for it as an organization.”

PAUL INBORIBOON

Director of Tech Infrastructure

“One and half years down the track we are very happy Spanning customers. We have saved countless hours of manual work.”

PAUL RETTER

IT Administrator

“We looked at a number of solutions, but Spanning was easy to setup, has the features we needed and just works. It is quick and easy to use.”

MARK WISELEY

CIO

“The product does what is supposed to at a great price. We are very happy with the solution.”

MATT HORN

IT Manager

RESOURCES

MASTER YOUR GOOGLE WORKSPACE DATA PROTECTION

Spanning Backup for Google Workspace Evaluation Checklist | Spanning

Spanning Backup for Google Workspace Evaluation Criteria Checklist

Get The Checklist

Best Practices for Google Workspace Business Continuity

VIEW THE WEBINAR
SPN_Ebook_Resource_GW_SecurityAndDataProtection

Google Workspace Security & Data Protection – What’s Included & What’s Not?

GET THE EBOOK

Frequently Asked Questions

The following are frequently asked questions about Google Workspace backup, native Google Workspace data recovery options and Google Workspace data retention periods:

What is Google Vault?

Google Vault is a native Google Workspace application that primarily serves to assist organizations with a means of archiving and eDiscovery for compliance and/or legal matters. Google Vault allows organizations to archive data with retention rules, preserve users by placing legal holds, search the organization’s data using various search operators, export data for further processing, and review actions of Vault users via audit reports.

Is Google Vault a backup?

Google Vault is not a backup by definition, though it can potentially restore lost data in certain instances. The important thing to remember when distinguishing Google Vault from a backup solution is that Google Vault’s chief function is to archive and retain data so that it is easily located in the future. Backup solutions exist to preserve the integrity of data by continuously producing a copy that may be substituted if the primary data is compromised. Attempting to use Google Vault for backup purposes will ultimately prove tedious and unsatisfactory. Learn more about the difference between Google Workspace backup and Google Vault.

 

What does Google Takeout do?

Google Takeout is a service provided by Google that affords users the ability to freely export and archive their personal data. Google Takeout allows users to export data from products such as Gmail, YouTube, Google Hangouts, Google Photos, Blogger, and dozens of others. Exports are delivered in a variety of manners via .zip or .tgz file.

Is Google Takeout a backup?

Google Takeout is not designed as a backup solution, but it can theoretically be used for these purposes. Google Takeout was created by an internal engineering team known as the Google Data Liberation Front as a means for users to simply extract their data from within Google products, regardless of motive. Thus, Google Takeout provides a copy of data that could be used for restoration in a data loss event, though maintaining such a process — especially within large organizations — is impractical and comes without many of the functionalities and capabilities afforded by modern backup solutions.

 

What is Google Backup and Sync?

Google Backup and Sync is downloadable software that allows users to take data stored on their Mac or PC — such as documents, photos, videos, etc. — and systematically sync them to their Google Drive account in the cloud. Backup and Sync was introduced in July of 2017 as a replacement for the Google Drive desktop client, which has since been discontinued. The application primarily serves to make synced data remotely accessible while safeguarding from hardware failure and risks associated with physical data storage.

 

Is Google Workspace encrypted?

Google Workspace data is encrypted at rest, within backup media, and while in transit between user devices and Google or between Google data centers. Google utilizes a 2048-bit RSA encryption key model and claims to be the “first major cloud provider to enable perfect forward secrecy,” which guarantees the encryption of data even as it moves between Google and other companies via the internet. Learn more about Google Workspace security features.

 

Does Google Workspace backup automatically?

Google does back up your Google Workspace data in order to guarantee that your data remains accessible at all times and to support their own internal backup and disaster recovery plans. However, these backups are not available to admins or end users and exist solely to safeguard Google from their own mishaps. Therefore, they do not protect data from error on your behalf such as user deletion (whether intentional or accidental), programmatic errors, malware, etc.

 

What happens to inactive Gmail accounts?

Prior to 2017, Google policy stated that it “may terminate your account in accordance with the terms of service if you fail to login to your account for a period of nine months.” However, this statement has since been removed and there is no current policy of automatic deletion following a period of inactivity. Thus, inactive Gmail accounts should remain accessible and intact.

How long do emails stay in Gmail?

Gmail will indefinitely retain all emails that reach the inbox as there is no stated policy of deletion upon reaching a certain age. As such, emails can be kept forever unless they are deleted by the user. Once an email has been deleted, it will reside in the trash folder for a period of 30 days in which a user may recover the email before it is deleted permanently. Similarly, email that is identified as Spam by Gmail is automatically deleted after a 30-day period if not otherwise acted upon by the user. 

Can we recover permanently deleted emails from Gmail?

If an email has been permanently deleted, it is unrecoverable by the user without a backup and recovery solution in place. However, an organization’s Google Workspace admin may be able to recover the emails via one of two ways:

      • Emails may be restored from the Admin console within 25 days of deletion. After the 25-day period, the data is purged forever.
      • Mailboxes (including deleted messages) from the past 30 days can be retrieved using the Email Audit API.

 

Why should we back up our Google Workspace data?

Google Workspace backup is a necessity because ultimately, it’s your data and your responsibility. Below are two excerpts from Google’s terms of service:

“When permitted by law, Google, and Google’s suppliers and distributors, will not be responsible for lost profits, revenues, or data, financial losses or indirect, special, consequential, exemplary, or punitive damages.”

“In all cases, Google, and its suppliers and distributors, will not be liable for any loss or damage that is not reasonably foreseeable.” 

Your data is the lifeline of your organization, and data loss events happen every day. While Google may afford you protection from errors on their end, it is your job to protect your data from the ever-prevalent threats that are beyond their control.